Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company.
We are seeking a Project Assistant - Coordinator / Business Development Associate (CMT Project Assistant 1) to join our Iselin, NJ team! Come join us!
Job responsibilities include but are not limited to:
- Primary responsibility is Selling; to network and develop solid relationships in the A/E/C industry and to establish the name of Atlas in the forefront of the minds of potential clients.
- Leverages existing engagements to spawn new business in on-going profitable revenue growth for Atlas.
- Build, monitors and orchestrates sales pipeline activities to advance, invest in or divest opportunities.
- Plans, manages, and supervises proposal efforts in concert with the operations team.
- Make cold calls as necessary or assigned, and report on progress as required.
- Working understanding of institutional sales processes: Go/No Go, Capture Planning, After Action.
- Reviews Identify new market opportunities and forge strategic partnerships to expand the company's client base.
- Conduct market analysis and competitor research to increase in market share.
- Maintain relationships with key clients, ensuring high customer satisfaction and repeat business.
- Utilize CRM tools to track leads, manage sales pipelines, and measure the effectiveness of marketing campaigns, optimizing lead conversion and sales closure rates.
- Participate in industry events, conferences, and networking forums.
- Proposal development collaboration includes collaboration with marketing, project managers and operations to gather and organize project documents, set up proposal folders, data entry, and update the team on new information or addenda.
- Develop Pricing for new proposed project utilizing the PEPT tool and all requirements for such. If proposed project is to be presented to Executive Leadership, responsible for development of presentation, coordination with the PM and assistant PM on the development, assist with the presentation, etc.
- Work with Atlas contract management group and assign Attorney on all contracts being developed for new projects.
- Work closely and as a Team with other Project coordinators with this primary responsibility.
- Assisting with time sheet reviews and expense report reviews utilizing all available tools to ensure accurate reporting. Tools may include review of Deltek, history travel log, talking to the field supervisor or employee, review of actual expenses, etc.
- Assist with any employee disciplinary actions and the coordination with HR.
- Maintain certification database for those reporting to unit of all current certifications and notify the Assistant PM and field supervisor when certifications may be lapping.
- Assist with project management as requested by the Project Manager and Assistant Project manager.
- Handle all Permit information for PM and Assistant PM to provide to contractor/owner/others with all appropriate Technical Report (TR) data.
- Provide appropriate information for the permit applications (DOB filing applications).
- Provide weekly update updates of project information related to the permit, ie, matrices of special inspections and inspection.
- Provide written concurrence all work has been completed per code, contracts, and all supporting inspection documentation to complete TR.
- Assist with project management as requested by the Project Manager and Assistant Project manager. List duties are tasks critical to success
Minimum requirements:
- Experience with private market, public market experience a plus.
- Minimum 2 years of experience in sales, business development, marketing.
- Bachelors Degree - Marketing or Business or Construction preferred.
- Proven expertise and prior experience with clients - business development functions.
- Motivated self-starter with good follow through during the entire sales cycle.
- Excellent organizational and overall communication skills.
- Ability to plan, organize, and execute multiple tasks; possesses well defined time management skills.
- Team player with the ability to work with the internal partners and service groups within the firm.
Technical requirements:
- PROJECT ASSISTANT: TECHNICAL REQUIREMENTS CERTIFICATIONS / EDUCATION / EXPERIENCE
- Bachelor’s in Marketing, Business, Construction, Engineering, or related field.
- 2+ years in sales, business development, or marketing; A/E/C preferred
- Nice to have: APMP Foundation
- ADMINISTRATIVE / WRITING
- Clear business and proposal writing; concise client emails.
- Maintain CRM pipeline and trackers; meeting notes and follow-ups.
- Timesheet and expense spot checks; certification expiration tracking.
- Organize proposal folders, addenda logs, and version control
- SOFTWARE / TOOLS - CRM: Deltek CRM, Microsoft Dynamics.
- ERP/Accounting: Deltek Vantagepoint.
- Office: Microsoft Office / Microsoft 365.
- PDF/Markup: Adobe Acrobat (alt: Bluebeam).
- Collaboration: SharePoint or OneDrive (alt: Smartsheet, Box).
- Pricing: PEPT (alt: structured Excel).
- Permitting: NYC DOB NOW, NJ DCA portals.
- Project platforms: Procore or e-Builder; Expenses: Deltek Expense
- INDUSTRY / REGULATIONS
- A/E/C market familiarity required; public sector a plus.
- RFQ/RFP process, Go/No-Go, capture planning, after-action reviews.
- Basic NYC DOB permitting and TR forms (TR1, TR2, TR3, TR5, TR8).
- Contract basics and coordination with legal
Compensation:
$52000 - $62000 annual salary.
The expected salary range for the position is displayed in accordance with the state’s law. Final agreed upon compensation is based upon individual qualifications and experience.
Benefits:
Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.
Who We Are:
We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry’s most exceptional people.
Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.
With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.
Our Values:
Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks, we act with compassion, empathy and respect.
Trust: We work together as partners, doing what we say with full accountability.
Mastery: Always striving for the highest quality, we ensure greatness inspires all our work.
Atlas EEOC Statement
Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
